Payroll Compliance Checklist for 2026

Ryan Troe • January 6, 2026

Staying on top of payroll compliance is critical for businesses. Missing deadlines or miscalculating payments can lead to fines, audits, or unhappy staff. Here’s your 2026 checklist to stay compliant and stress-free.

1. Single Touch Payroll (STP) Reporting

  • Ensure all employee payments (wages, allowances, bonuses, super) are reported to the ATO via STP.
  • Tip: Check that your payroll software is updated to handle STP Phase 2 requirements.


2. Fair Work Compliance

  • Keep up-to-date with the Fair Work Act, Modern Awards, and Enterprise Agreements.
  • Ensure correct rates for overtime, leave loading, and penalties.


3. Superannuation Contributions

  • Pay super at least quarterly at the correct Super Guarantee rate.
  • Verify employee eligibility and ensure contributions go to the nominated super fund.


From 1 July the Australian Government’s Payday Super reforms will require employers to pay superannuation guarantee (SG) contributions on the same schedule as employee wages — not quarterly as occurs under the current system.


This means:

  • Super contributions must be paid each payday — weekly, fortnightly, or monthly — and must **reach the employee’s nominated super fund within seven business days of the pay run.
  • Employers will need to ensure their payroll systems, processes and reporting are updated to support this new timing. This includes changes to Single Touch Payroll (STP) reporting (including Qualifying Earnings and Super Liability fields) so the ATO can match super payments with pay runs.
  • The ATO’s Small Business Superannuation Clearing House (SBSCH) will be phased out and no longer available from 1 July 2026, so alternative arrangements or software integrations should be in place ahead of time.


What we recommend you do now:

  • Review your payroll and super processes to ensure they can handle per-pay-cycle super payments.
  • Speak with your payroll software provider about upcoming updates or required configurations.
  • Check your processes for collecting and verifying employee super fund and tax details.
  • Plan your cash flow to accommodate more frequent super payments.
  • Train payroll, HR and finance staff on the new requirements.


We are here to support you through this transition and can assist with planning, system readiness, and compliance. Please contact us if you’d like help assessing your current setup or preparing for the 1 July 2026 changes.

 

4. Payroll Tax

  • Confirm whether your business meets the state payroll tax threshold.
  • Lodge returns and pay payroll tax on time.


5. Leave Entitlements

  • Track employee leave balances accurately, including annual leave, personal leave, and long service leave.
  • Keep written records of leave accruals and approvals.


6. Employee Classification

  • Correctly classify staff as employees vs contractors.
  • Misclassification can result in penalties and back-payment obligations.


7. Termination Payments

  • Calculate final pay correctly, including unused leave, notice periods, and redundancy payments.
  • Lodge STP finalisation reports if applicable.


8. Record-Keeping

  • Maintain payroll records for at least 7 years, including payslips, leave records, and tax documents.
  • Digital records are acceptable but must be secure and accessible.


9. PAYG Withholding

  • Deduct and report PAYG withholding accurately.
  • Ensure end-of-year summaries and reports are submitted to the ATO on time.


10. Stay Updated

  • Payroll legislation, awards, and tax rates change regularly.
  • Schedule a quarterly review to ensure compliance and avoid surprises.


Pro Tip from BMO:

Automating payroll through Xero or Employment Hero and syncing with STP reporting can save hours of work and reduce errors—giving you peace of mind and happy employees.

By Nikki Ashurst • November 2, 2026
Many Australians don't know how their super fund has performed or what it invests in. Are you one of them? Here's what to check and why it matters. Do you know how your super fund performed over the last two years? Many Australians don’t and are working towards their financial future without fully understanding one of their most important assets and without a clear plan for how their super may support them in retirement. That's not surprising, as many people view super as something that should run quietly in the background while they're busy with careers, families and everything else that life throws at them. But when you’re not sure what’s happening behind your balance, it’s harder to know whether you’re on track, whether your current approach reflects your goals or what opportunities might be available to help you make the most of what you’ve built so far. Your super isn't sitting in an account, it's invested Super is invested by a fund on your behalf across a mix of assets, with those investments working to grow your balance over time. Those include: Shares Ownership in Australian and international publicly listed companies. Their value can rise and fall, sometimes substantially over short periods but shares can provide capital growth over the long term. Property and infrastructure Real assets like office buildings, shopping centres, airports and energy networks. They can produce income and don't always behave in the same way as share markets, helping diversify investment holdings. Fixed interest and bonds Lending to governments and companies in return for interest. They can provide regular income and be steadier than shares, although returns and risk vary depending on the investment. Cash Generally, the most stable and lowest risk investment type. It can provide stability and faster access to money but typically offers lower longer term return potential. The investment option you choose determines the mix of assets held in your super based on your risk appetite. Most super funds offer options from conservative to high growth. If you’re young, a growth option with a higher exposure to growth assets like shares could offer higher returns over time – but it also comes with higher risk. As retirement nears, you might want to consider a more conservative approach with more defensive assets, like bonds for example to protect your savings. If you've never made a choice, you're probably in your fund's default option, which is designed to suit a broad membership. It’s worth knowing whether the mix you're in matches your circumstances and goals, including how far you are from retirement. Why performance alone is not a true comparison If you're thinking about how your super compares, returns are often where people start. The trouble is that a return figure means nothing without context: What it's being compared to Growth and conservative options invest differently and with different levels of risk. Compare like with like or the comparison may not be genuine. The comparison period A single year can be heavily influenced by short term market conditions. Super is measured in decades, so five, seven and ten year returns tell you far more about whether a fund is consistently doing its job, albeit not a predictor of future performance. Fees and tax Published returns should reflect investment fees, costs and tax but administration fees may be charged separately from your balance. Two funds quoting the same return can leave you in meaningfully different places once all fees are accounted for. Then there are the things that returns can't show you at all. For example, what insurance is attached to your account and what it's costing you, whether the fund offers guidance, tools and advice or simply sends a statement once a year. Another consideration maybe the level of support available when you need it. When comparing funds, it's worth looking at the full picture, including performance, fees, investment options, retirement support and member benefits. What today’s decisions mean tomorrow To understand how your super stacks up, start here: Find your investment option It's on your annual statement and in your online account. Look at what's in it Your fund publishes the asset allocation (shares, cash etc.) for each investment option. Check the long-term return for that option Focus on five and ten year returns, not just last year and compare them with equivalent options. Understand the total cost Add together administration fees, investment fees and insurance premiums as an annual dollar figure. Comparing super is about working out which option will perform best for you. Before you jump in, it’s worth understanding what's behind the numbers so you can make decisions based on more than a headline return. Knowing where you stand is the first step A super balance tells you where you are today. Understanding how your super is invested, how it compares and whether it's aligned with your goals helps show whether you're heading in the right direction. Source: MLC The information in this article does not take into account your objectives, needs and circumstances. We recommend that you obtain investment and taxation advice specific to your investment objectives, financial situation and particular needs before making any investment decision or acting on any of the information contained in this document. Subject to law, Capstone Financial Planning nor their directors, employees or authorised representatives gives any representation or warranty as to the reliability, accuracy or completeness of the information; or accepts any responsibility for any person acting, or refraining from acting, on the basis of the information contained in this document. Principal Wealth Management Pty Ltd trading as BMO Financial Solutions ABN 53 109 336 601 is a Corporate Authorised Representative (CAR 277821) of Capstone Financial Planning Pty Ltd ABN 24 093 733 969 Australian Financial Services Licence (AFSL) No. 223135.
By Jude Schofield • October 7, 2026
More Australians are choosing to take direct control of their retirement savings by establishing a self-managed super fund (SMSF) and according to the SMSF Association, Aussies now see their super as an important part of building and managing their overall wealth.