Unlock more time in the day with AI

Helen Ruddy • September 10, 2025

AI is everywhere these days, and honestly, it can feel a bit overwhelming. There’s a flood of apps, tools, and buzzwords available. With so many options, it’s hard to know where to start or even if it’s worth your time investigating. But here’s the good news; when used thoughtfully, AI can be a total game changer, saving you precious hours every week.

In fact, while it needs to be acknowledged this is a rapidly changing space, reports from early 2025 indicate that workers using AI tools frequently save 2-4+ hours per week.i


The trick isn’t trying to jump on every new AI bandwagon - it’s about finding the right tools that help you streamline the tasks that eat up your day. The first step - get clear on what’s taking up your time.


Make a list

Take a moment and note down the things you spend the most time doing. Is it answering emails? Scheduling meetings? Creating social media posts? Organising files? Handling customer questions?


This simple exercise is powerful because it shifts your focus from feeling overwhelmed by all the noise in your day, to pinpointing where you need help. This focused approach means you’re solving a real problem, not just chasing shiny new tech.


Looking for AI tools

Once you’ve identified areas that need to be streamlined, pick one or two of the most time-consuming tasks and explore an AI tool that can assist. Start small and consider the bigger picture as well.


When evaluating solutions, make sure you are clear about what you want the tool to do. For example, if managing your inbox is a struggle, success might be 'cutting daily email triage time in half’. Clear goals help you evaluate tools more objectively.


Choose AI tools that integrate with the apps and platforms you already use and are easy to implement. This reduces set up time and helps you automate more seamlessly.


Check reviews, watch quick demo videos, and look at whether the tool offers good customer support or tutorials. Some AI tools come with built-in onboarding, tutorials, or AI assistants that guide you as you learn. These features can dramatically cut the time it takes to get comfortable. Many AI tools offer free trials or limited free plans. Use this to your advantage to experiment, test features, and see if it fits naturally into your workflow.


Let’s look at some ways AI can lighten your load: 


Email management

If your inbox feels like a never-ending stream of messages, apps like Superhuman and SaneBox use AI to sort your emails, highlight what’s urgent and snooze less important stuff for later. They learn your habits over time, making your inbox easier to manage and reducing the time you’d normally spend dealing with emails.


Scheduling made easy

Back-and-forth emails trying to find a meeting time? Tools like Calendly or x.ai handle all that automatically. They connect to your calendar and let others pick a time that works for you - no more awkward email chains or missed appointments.


Content creation helpers

Stuck staring at a blank screen not knowing where to begin? AI writing assistants like ChatGPT or Jasper can help brainstorm ideas, draft emails, or even social media posts. They don’t replace you, but it speeds up the writing process, so you can spend less time typing and more time creating.


Customer support assistants

If you receive repetitive questions from customers, AI chatbots such as Drift or Intercom can answer those instantly. This frees you up from constant interruptions while ensuring customers get quick responses.


Task automation

Platforms like Zapier or Make connect the apps you already use and automate repetitive tasks - like saving email attachments directly to your cloud storage or adding new contacts to your CRM.


Getting started

Don’t try to do everything at once. Give yourself time to get comfortable, test things out, and adjust as you go. As you begin to see how these tools save you small amounts of time here and there, you’ll find your days feeling less rushed and more productive. Over time, those small pockets of saved time add up into extra hours to focus on being more effective in your role or simply just enjoying more breathing room.


AI isn’t about replacing you - it’s about helping you do more of what matters by taking the busywork off your plate. The future of productivity is here to help you reclaim your most valuable resource: your time.


i https://kanerika.com/blogs/10-authentic-generative-ai-stats/

By Nikki Ashurst • November 2, 2026
Many Australians don't know how their super fund has performed or what it invests in. Are you one of them? Here's what to check and why it matters. Do you know how your super fund performed over the last two years? Many Australians don’t and are working towards their financial future without fully understanding one of their most important assets and without a clear plan for how their super may support them in retirement. That's not surprising, as many people view super as something that should run quietly in the background while they're busy with careers, families and everything else that life throws at them. But when you’re not sure what’s happening behind your balance, it’s harder to know whether you’re on track, whether your current approach reflects your goals or what opportunities might be available to help you make the most of what you’ve built so far. Your super isn't sitting in an account, it's invested Super is invested by a fund on your behalf across a mix of assets, with those investments working to grow your balance over time. Those include: Shares Ownership in Australian and international publicly listed companies. Their value can rise and fall, sometimes substantially over short periods but shares can provide capital growth over the long term. Property and infrastructure Real assets like office buildings, shopping centres, airports and energy networks. They can produce income and don't always behave in the same way as share markets, helping diversify investment holdings. Fixed interest and bonds Lending to governments and companies in return for interest. They can provide regular income and be steadier than shares, although returns and risk vary depending on the investment. Cash Generally, the most stable and lowest risk investment type. It can provide stability and faster access to money but typically offers lower longer term return potential. The investment option you choose determines the mix of assets held in your super based on your risk appetite. Most super funds offer options from conservative to high growth. If you’re young, a growth option with a higher exposure to growth assets like shares could offer higher returns over time – but it also comes with higher risk. As retirement nears, you might want to consider a more conservative approach with more defensive assets, like bonds for example to protect your savings. If you've never made a choice, you're probably in your fund's default option, which is designed to suit a broad membership. It’s worth knowing whether the mix you're in matches your circumstances and goals, including how far you are from retirement. Why performance alone is not a true comparison If you're thinking about how your super compares, returns are often where people start. The trouble is that a return figure means nothing without context: What it's being compared to Growth and conservative options invest differently and with different levels of risk. Compare like with like or the comparison may not be genuine. The comparison period A single year can be heavily influenced by short term market conditions. Super is measured in decades, so five, seven and ten year returns tell you far more about whether a fund is consistently doing its job, albeit not a predictor of future performance. Fees and tax Published returns should reflect investment fees, costs and tax but administration fees may be charged separately from your balance. Two funds quoting the same return can leave you in meaningfully different places once all fees are accounted for. Then there are the things that returns can't show you at all. For example, what insurance is attached to your account and what it's costing you, whether the fund offers guidance, tools and advice or simply sends a statement once a year. Another consideration maybe the level of support available when you need it. When comparing funds, it's worth looking at the full picture, including performance, fees, investment options, retirement support and member benefits. What today’s decisions mean tomorrow To understand how your super stacks up, start here: Find your investment option It's on your annual statement and in your online account. Look at what's in it Your fund publishes the asset allocation (shares, cash etc.) for each investment option. Check the long-term return for that option Focus on five and ten year returns, not just last year and compare them with equivalent options. Understand the total cost Add together administration fees, investment fees and insurance premiums as an annual dollar figure. Comparing super is about working out which option will perform best for you. Before you jump in, it’s worth understanding what's behind the numbers so you can make decisions based on more than a headline return. Knowing where you stand is the first step A super balance tells you where you are today. Understanding how your super is invested, how it compares and whether it's aligned with your goals helps show whether you're heading in the right direction. Source: MLC The information in this article does not take into account your objectives, needs and circumstances. We recommend that you obtain investment and taxation advice specific to your investment objectives, financial situation and particular needs before making any investment decision or acting on any of the information contained in this document. Subject to law, Capstone Financial Planning nor their directors, employees or authorised representatives gives any representation or warranty as to the reliability, accuracy or completeness of the information; or accepts any responsibility for any person acting, or refraining from acting, on the basis of the information contained in this document. Principal Wealth Management Pty Ltd trading as BMO Financial Solutions ABN 53 109 336 601 is a Corporate Authorised Representative (CAR 277821) of Capstone Financial Planning Pty Ltd ABN 24 093 733 969 Australian Financial Services Licence (AFSL) No. 223135.
By Jude Schofield • October 7, 2026
More Australians are choosing to take direct control of their retirement savings by establishing a self-managed super fund (SMSF) and according to the SMSF Association, Aussies now see their super as an important part of building and managing their overall wealth.