Xero Tips That Will Save You Hours Every Month
Megan Moran • March 26, 2026
If you use Xero for your business accounting, you know how powerful it can be—but also how easy it is to spend more time than necessary on everyday tasks. At BMO, we’ve compiled our top Xero tips to help you work smarter, not harder.
1. Automate Bank Feeds
- Connect your bank account to Xero and let transactions flow automatically.
- Benefit: No manual data entry and up-to-date balances at a glance.
2. Use Bank Rules
- Create rules for recurring transactions (like rent, subscriptions, or supplier invoices).
- Benefit: Xero automatically categorises transactions, saving time each month.
3. Reconcile in Bulk
- Use the “Reconcile” tab to match multiple transactions at once.
- Benefit: Reduces the back-and-forth and speeds up month-end reconciliation.
4. Schedule Invoices
- Set recurring invoices for regular clients and send them automatically.
- Benefit: Ensures timely payments and keeps cash flow steady.
5. Track Bills & Expenses Easily
- Use Xero’s mobile app to snap photos of receipts and upload on the go.
- Benefit: Keeps records accurate without piles of paperwork.
6. Set Up Reports You Actually Need
- Customize dashboards and reports to see the metrics that matter most.
- Benefit: Quick access to cash flow, overdue invoices, and profit/loss insights.
7. Invite Your Accountant
- Give BMO Business Centre access to your Xero file.
- Benefit: We can spot opportunities, reconcile faster, and advise proactively—saving you even more time.
Many small businesses save 5–10 hours a month just by using bank feeds, rules, and scheduled invoices. That’s extra time to focus on growing your business!
Remember, we are always here to help set you up on Xero or provide your with training. Give us a call to find out more.
After an incredible career dedicated to supporting regional businesses, farming families and rural communities, BMO Business Centre Partner Adrian Rasmussen will officially retire from the partnership effective 30 June 2026. For many across the Western Downs and beyond, Adrian has been far more than an accountant or advisor. Over decades in business, he has built trusted relationships grounded in honesty, loyalty and a genuine understanding of regional life and the people who live it. Adrian’s connection to the country and agriculture has always been at the heart of who he is. He has worked alongside generations of farming families and business owners through seasons of growth, challenge and change, becoming a steady and respected presence for clients, colleagues and the wider community alike. Reflecting on his time at BMO, Adrian said the relationships formed throughout his career have been among the most rewarding parts of the journey. “It has been a privilege to work with so many wonderful people over the years; not only clients, but colleagues and communities who have become lifelong friends,” Adrian said. “Regional communities are built on relationships, trust and supporting one another, and I’m incredibly grateful to have been part of that throughout my career.” BMO Business Centre Managing Partners Kelvin Tyler and Michelle McVeigh said Adrian’s contribution to both the business and the region would leave a lasting legacy. “Adrian has played an incredibly important role in shaping BMO into the business it is today,” they said. “His care for clients, commitment to regional communities and calm, practical approach have earned enormous respect across our industry and the communities we serve. While we will certainly miss having him in the office, we are excited for Adrian and his family as they enter this next chapter.” While stepping away from the partnership, Adrian is looking forward to spending more time with family, on the farm and enjoying a well-earned change of pace after many years dedicated to supporting others. Everyone at BMO Business Centre extends their sincere thanks to Adrian for his years of service, friendship and leadership, and wishes Adrian and his family all the very best for the future.
Five easy ways to get more into your super fund before the end of the financial year.
